Academic Senate 95% Rule

Maximum Salary Charge to Extramurally Sponsored Research

Federal regulations require that a faculty member's compensation be apportioned based on the "period of performance under sponsored agreements." It is recognized that it can be difficult to distinguish between research, teaching, and service. Thus, the Federal Government allows a degree of tolerance. For In-Residence faculty where the majority of salary support comes from non-State funds, and frequently from contracts and grants, a maximum of 95% of salary may be charged to extramurally sponsored projects. Permission may be given by the Vice Chancellor of Academic Affairs to exceed this limit for unusual circumstances on a year-to-year basis. The Department Chair must verify in writing that the faculty member will have other non-research activities reduced for the relevant period of time.

Excerpted from a UCSF memo dated 10/31/96 from D. Bainton

VAMC Faculty and 95% Rule

This is to clarify the Academic Policy for In Residence faculty stating: where the majority of funding comes from non state funds, and frequently from contracts and grants, a maximum of 95% of salary may be charged to extramurally funded projects. The remaining 5% of their appointment is meant to be applied towards teaching effort, service and administrative work.
The language as noted above simply refers to salary. For UCSF faculty with joint appointments at the VAMC, salary is defined as being their combined income from both UCSF and the VA sources. When new faculty are appointed at the VAMC their offer letter indicates that their total annual compensation is based upon both VA FTE and UCSF funding sources.
A breakdown of these joint appointments list teaching effort on the VA side. Teaching effort at the VA is monitored via a Physician Delineation of Time and Certification Form. This form is completed and certified by the Faculty and Medical Service Chief (Vice Chair of Medicine).
David Gardner in his role as Chair of the Academic Senate has confirmed that VAMC faculty are in compliance with the In Residence academic personnel policy and that the way the VA administers the teaching component meets the spirit of the 95% rule.

Letter from Jenny Schreiber, Director of Human Resources, Department of Medicine, 4/20/11

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